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Purpose

The National Council on Education, referred to herein as “NCE”, “we”, “us”, “organization” and “company”, a statutory body established under the National Council on Education Act, 1993, is committed to protecting the privacy and security of personal data of its users. This Policy explains how we collect, use, process, and disclose a data subject’s personal data during the use of our website and other services.

By accessing this website or any of our services, you are agreeing to the terms of our Cookie Notice and Privacy Policy. If you do not consent, please leave this website and discontinue use of our services. If you have any questions or concerns, you may contact us using the information provided in the contact section below.

How Do We Collect Your Data

We may collect your data and personal information through a variety of sources as you use our websites, services and other interactions with us:

• Direct Interactions: Through the submission of prescribed forms, nominations for board members by elected officials, contacting us via phone, website, email, social media, or post, whether for customer service support, assistance, inquiries or other service-related communications.
• Automated Technologies: When you interact with our website or services, certain technical information or data, such as your device, IP address, or browsing behavior, may be collected automatically through the use of cookies and other technologies. This helps us improve our website's functionality, security and user experience.
• Third Parties: We do not collect data about users from any third party.
• Cookies: These are small software files that are stored temporarily on the user’s computer, created by a website server when a user visits a website. There are various types of cookies, such as functional cookies to help navigate site pages and ensure site functionality, analytical cookies to help us improve our website and services and marketing cookies to assist with marketing our services, that may be generated whenever you visit our website. Cookies may contain browser name, user device type, customized preferences and a record of pages visited. Third-party cookies are cookies generated by others that can recognize your device when it visits our or other websites. We do not control how third-party cookies are used, collected, processed or stored, please verify with the third-party cookie provider for more information if needed.

Types Of Personal Data We Collect

We will collect, use, and store the following types of personal data directly or indirectly when you use our website or utilize our services:

• Contact Information: Telephone number, Address, Email Address
• Personal Information: Full name, Identification numbers (TRN, Passport number, NIS) Gender, Age, Nationality, Signature
• Technical Data/Online Identifiers: IP address, Browser identifiers (browser name and version), Device identifiers, Cookie preferences, Consent logs, Tags.
• Educational Information: Professional certifications, Academic qualifications and certificates
• Media: Photographs, Videos, Recordings.
• Preferences: Personal preferences and other related information.
• Sensitive Personal Data: Trade union membership, Religious beliefs, Community activities and affiliations, other memberships and affiliations.
• Other information shared voluntarily by you while utilizing our other services.

Why Do We Collect Your Data

NCE collects, uses and processes your data to assist in carrying out its statutory functions and obligations, but not limited to the following:

To communicate or contact you:

When necessary, we at the National Council on Education may need to contact you through the use of email, post, or telephone for various business or administrative communications that are necessary for the performance of our functions under the National Education Act, and other relevant laws and regulations.

To manage your requests:

To timely and adequately respond to and manage your electronic or physical requests made to us.

To carry out our obligations according to contracts we entered with you:

If necessary to carry out our obligations that arise due to a contract or to take the needed steps before entering into a contract, we may request or collect the necessary information from you.

To perform our statutory functions under the National Council on Education Act:

Under the National Council on Education Act, 1993, the NCE is required to under Section 4(1):

• (a) advise the Minister on policy matters relating to education in Jamaica;
• (b) in respect of every public educational institution owned by the Government, nominate for the purpose of appointment as members of the Board of Management of such institution, such number of persons as may be prescribed;
• (c) assist in the preparation of plans and programmes for developing and maintaining an effective and efficient educational system;
• (d) monitor and evaluate the implementation of the plans and programmes referred to in paragraph (c) and, in respect thereof, make to the Minister such recommendations as it thinks fit;
• (f) stimulate the development of education in Jamaica, whether by means of training programmes, competitions, exhibitions or otherwise, as the Council thinks appropriate; and
• (g) perform such other functions relating to education as may be assigned to it by the Minister pursuant to this Act or any other enactment.

Under Section 4(2), in the performance of its functions under subsection (1) the Council may:

• (a) design and implement training programmes for the benefit of members of Boards of Management;
• (b) undertake research in connection with its functions and publish or otherwise disseminate the findings of such research;
• (c) in recognition of service in the field of education in Jamaica, make such awards as it thinks fit to persons selected by the Council in accordance with criteria approved by the Minister;
• (d) do anything or enter into any transaction which, in the opinion of the Council, is necessary to ensure the proper performance of its functions.

To provide service and maintain our cookies:

When necessary, NCE will use the relevant cookies to monitor and track your usage of our site and digital properties.

To engage in direct marketing:

If consented to, we may send you marketing communications about events or to raise brand awareness. You may opt out of these communications at any time.

Lawful Bases For Processing Personal Data

• Consent: Except for instances where we have another lawful basis to process your data, NCE must obtain your personal data with your clear, informed and freely given consent before it can be processed.
• Official Authority: To fulfil our legal obligations and functions under the National Council on Education and Education Act.
• Legitimate Interest: NCE may process your personal data in our interest for research and development, maintaining our website, execution of a contract or other activities that enable us to improve our presence, reputation, services and customer service.
• Vital Interest: To protect your or others' lives, in instances where it cannot be achieved by any other means than through the processing of your data.
• Legal Obligation: To comply with the Jamaica Data Protection Act and any other legislation and regulations.

How Do We Protect Your Data

The organization is committed to safeguarding and protecting your personal data with the use of technical and organizational measures. Your personal data is processed by us, with but not limited to the following security measures:

• Role-based Access Control
• Password Protection
• Policies and Procedures
• Firewalls
• Administrative Safeguards